Last updated: 12/12/2025
Tooltrace (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you use the Tooltrace platform, website, and services.
This Privacy Policy applies to the Tooltrace website located at https://tooltrace.io and the Tooltrace application accessible via https://app.tooltrace.io (collectively, the “Service”).
By using Tooltrace, you agree to the practices described in this policy.
We may collect:
Name and email address
Account login details
Payment and billing information (processed securely by our payment provider)
Tool, subscription, and account metadata you choose to store
Uploaded invoices and receipts
We may collect:
IP address
Device and browser type
Usage activity within the platform
Log and diagnostic data
Tooltrace uses a Chrome browser extension to help users identify and organize the SaaS tools they use.
The extension detects SaaS services by reading the domain and URL of websites the user visits. It does not read page content, text, images, or form data by default.
The browser extension:
• Reads website domain and URL information to identify SaaS services
• Uses first-party authentication data to keep users signed in to their Tooltrace account
• Provides optional autofill functionality only when explicitly triggered by the user
• Does not access email inboxes
• Does not access bank or payment data
• Does not read personal communications
• Does not track keystrokes, mouse activity, or scrolling
Authentication cookies are accessed only from tooltrace.io and app.tooltrace.io and are used solely to maintain the user’s logged-in session.
Any interaction with web pages, including autofill actions, occurs only after user initiation.
Users may disable or uninstall the extension at any time.
We use your information to:
Provide and operate the Tooltrace service
Manage user accounts and subscriptions
Store and organize your tools, receipts, and data
Improve platform performance and user experience
Communicate service updates and important notices
Comply with legal and regulatory requirements
We collect and process only the minimum data necessary to provide and operate the Tooltrace service.
Payments are processed securely by authorized third-party payment processors. Tooltrace does not store or process full payment card details directly. Payment information is handled in compliance with applicable security standards (PCI-DSS) by Polar.sh, our payment provider.
Uploaded files (such as receipts and invoices) are stored securely using cloud object storage
Sensitive data is protected using industry-standard security practices
Access is restricted based on user permissions
While no system can guarantee absolute security, we take reasonable steps to protect your data.
We do not sell your personal data.
We may share data only with:
Service providers necessary to operate Tooltrace (e.g., hosting, payments)
Legal authorities if required by law
We retain your data only as long as your account is active or as required for legal or operational purposes. You may request deletion of your account at any time.
Depending on your location, you may have rights to:
Access your data
Correct inaccurate data
Request deletion
Withdraw consent
You can exercise these rights by contacting us.
Tooltrace complies with the General Data Protection Regulation (GDPR) and is committed to protecting the personal data of users located in the European Economic Area (EEA).
We process personal data only when there is a lawful basis to do so, including to provide our services, comply with legal obligations, or with user consent.
Users have the right to access, correct, delete, or restrict the processing of their personal data. Requests related to personal data can be submitted by contacting us at info@tooltrace.io.
Tooltrace processes personal data based on one or more of the following legal grounds:
Performance of a contract (providing the Tooltrace service)
User consent (where required)
Compliance with legal obligations
Legitimate interests related to improving and securing the platform
Tooltrace works with trusted third-party service providers to operate the platform. These providers process data only as necessary and in accordance with GDPR requirements.
Our key data processors include:
Polar – payment processing and subscription management
Cloudflare – infrastructure, security, and file storage
Hosting providers – application hosting and delivery
We ensure that all processors provide appropriate safeguards for personal data.
Tooltrace uses cookies and similar technologies to ensure proper functionality and to analyze usage. Where required by law, cookie usage is subject to user consent and can be managed through browser settings or consent tools.
If you have questions about this Privacy Policy, contact us at:
Email: info@tooltrace.io
